International Specialized Exhibition of Textile

Conditions of participation

1. General provisions

1.1. It is necessary to do the following for participation in the fair:
  • to submit the application for participation till June 30, 2017;
  • to coordinate the drawings of a booth with Organizer till June 30, 2017;
  • to conclude the contract on participation till June 30, 2017;
  • to make payment according to the contract;
  • to give the information in the official catalogue of the exhibition.
1.2. Cost of participation includes:
  • registration fee;
  • cost of an exhibition space;
  • cost of the additional equipment and services/

1.3. The reservation of the exhibiting space is made after the registration fee and the sum in the amount of 50 % for the exhibition space have been made.

1.4. The payment is carried out:

  • For the foreign juridical persons – In EURO.
1.5. The organizers reserve the right to install fair stands according to the developed general layout by means of receipt payments, taking into account an exhibitor's wish, if it is possible.

1.6. It is strictly forbidden to place exhibits and advertising boards beyond the stand (aisles and other premises) without the Organizer's permission.
1.7. It is strictly forbidden to sublet the exhibition space without Organizers' permission.

Registration fee is obligatory for each participant and it constitutes 100,00 EUR, the sum includes:

  • information about Participant in the official catalogue of the exhibition on Organizer's website www.artexpo.ua (both in Ukrainian and English languages);
  • 1 badges for every 3 sq. meters of the ordered space;
  • 20 invitations to the exhibition;
  • Security, cleaning the passes, public services etc.

The cost of equipped exhibition area 1 sq.m.:

  • 80,00 EUR - for foreign firms.

The equipped exhibition space 9 sq.m. includes:

  • wall panels;
  • carpet on the stand;
  • inscription on a fascia board;
  • 100 x 50 x 100 cm podium (or 3 wooden shelves 100 x 30 cm, 3m of framework made of stand components);
  • 1 table plastic, 3 chairs;
  • illumination - 2 spot-lamps per every 9 sq.m;
  • 1 electric socket 220 V (1kVt);
  • 1 waste bin.

In case of change an area the set of standard equipment changes not proportionally!

The cost of unequipped exhibition space for 1 sq.m.:

  • 60 EUR - for foreign firms on the premises of International Exhibition Centre;

Unequipped exhibition area - the floor space only, without constructions, electricity and carpet. Building the exclusive stands on unequipped area allowed to specialized companies which has the accreditation in the IEC only. Arrival on exclusive stand the Participant agrees with the building company and Organizer.

The stand with 2 open sides – the area cost increases on 5%
The stand with 3 open sides – the area cost increases on 10%
The stand with 4 open sides – the area cost increases on 15%
The double-deck stand – the area cost under the 2-storied construction increases on 25%

The cost of removing the exhibition equipment during the mounting time is 50% from the cost of respective equipment rent.
Costs includes VAT.


2. The Organizer’s Duties

2.1. To organize the promotional campaign of the fair.

2.2. To distribute the invitations to the fair among the specialists of this branch and to the traders.

2.3. Place an the official catalogue of the exibition on Organizer's website www.artexpo.ua.

2.4. To give the exhibition space, equipment and services to the exhibitor according to his application form.

2.5. To carry out the montage, dismantle of an exposition and work of the fair according to the stated dates:

  • assembling:
July 22 14:00 – 22:00

July 23 – 24 09:00 – 22:00
  • arrival of exponents:
July 24 16:00 – 22:00, сleaving the booths for security routine at 22.00
  July 25 09:00 – 10:30
  • dismantling:
July 28 16:00 – 22:00
  • Working hours of the exhibition:
  July 25 11:00 – 18:00
  July 26 10:00 – 18:00
  July 27 10:00 – 18:00
  July 28 10:00 – 16:00

2.6. To provide the protection of exhibits which are placed in the premise of pavilions on working days of the exhibition from 7.00 p.m. up to 9.00 a.m. of the next day. The Organizer is not responsible for the safety of the Participant's property, its damage or theft in working hours of the exhibition, montage and dismantles.

2.7. The Organizer is not responsible for the safety of the Participant's property, its damage or theft in working hours of the exhibition, montage and dismantles.

2.8. Organize passage cleaning.


3. Duties of the Participant

3.1. To register the contractual documents for participation in the fair till June 30, 2017.

3.2. The participants is responsible for the damage of the exhibition equipment and property of an exhibition facility. Participant takes full responsibility for his own equipment connected to the socket.

3.3. The participants of the fair are obliged to follow the fire prevention rules.

3.4. In case of non-observance the terms of payment or refusal from the participation in the fair, the space reserved for the participant may be given to other Participant, and the payments are returned according to the contract.

Removing of exhibits is going according to written permission of the Organizer not earlier than 16.00 of last day of the Exhibition (July 28, 2017).


4. The official exhibition catalogue

4.1. Information about Participant in official catalogue of the exhibition on Organizer's website www.artexpo.ua contains:

  • name, address (in Ukrainian and English);
  • contacts;
  • company type (in Ukrainian and English);
  • specialization (in Ukrainian and English);

4.2. Information is given: in Word program (in Ukrainian, English) to e-mail: office@artexpoua.com.

4.3. The Organizer reserves the right to edit the text and correct stylistic mistakes.

4.4. The Organizer is not responsible for the accuracy of information provided by the Participant or advertiser.